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What should my personal record contain.
Regulation 25, Police Regulations 2003 covers the requirement for police forces to keep personal records for police officers, what such a record should contain and the rights of an officer to inspect their record. The regulation states the following;

(1) The chief officer of a police force shall cause a personal record of each member of the police force to be kept.

(2) The personal record shall contain -

(a) a personal description of the member
(b) particulars of the member's place and date of birth
(c) particulars of his marriage (if any) and of his children (if any)
(d) a record of his service (if any) in any branch of Her Majesty's naval, military or air forces or in the civil service
(e) a record of his service (if any) in any other police force and of his transfers (if any) from one police force to another
(f) a record of whether he passed or failed to pass any qualifying examination at which he was a candidate
(g) a record of his service in the police force and the date of his ceasing to be a member of the police force with the reason, cause or manner thereof

(3) The record of service kept in accordance with paragraph (2)(g) shall include particulars of all promotions, postings, removals, injuries received, periods of illness, commendations, rewards, sanctions other than cautions imposed under regulation 31 of the Police (Conduct) Regulations 1999(1) or under regulation 17 of the Police (Efficiency) Regulations 1999(2) but, subject to paragraph (4) -

(i) a sanction of a fine or of a reprimand shall be expunged after 3 years free from sanction other than a caution
(ii) any other sanction shall be expunged after 5 years free from sanction other than a caution,
(iii) a sanction under regulation 17 of the Police (Efficiency) Regulations 1999 shall be expunged after 2 years free from any such sanction.

(4) In the case of a period free from sanction other than a caution which expired before 1st January 1989, a sanction shall be expunged under paragraph (3) only if the member so requests.

(5) Where following a review of a sanction imposed under regulation 31 of the Police (Conduct) Regulations 1999 or under regulation 17 of the Police (Efficiency) Regulations 1999 the reviewing officer substitutes for the decision of the conduct hearing or, as the case may be, inefficiency hearing a decision that the member concerned had not failed to meet the appropriate standard or, as the case may be, that the performance or attendance of the member concerned was not unsatisfactory, the sanction imposed by that hearing shall be expunged forthwith.

(6) A member of a police force shall, if he so requests, be entitled to inspect his personal record.
Category: GENERAL, [87]